ARTICLE I: Name
The name of this organization is the Lady Marauder Volleyball Booster Club, and is associated with Edward S. Marcus High School in Flower Mound, Texas.
ARTICLE II: Articles of Organization
The articles of organization of this organization include: (a) the bylaws of such organization; and, (b) the certificate of incorporation or articles of incorporation of such organization (in cases in which the organization is a corporation), or, the articles of association by whatever name (in cases in which the organization exists as an unincorporated association).
ARTICLE III: Purposes
Section 1. The purposes of the Lady Marauder Volleyball Booster Club are:
a. To support the girls’ volleyball program and teams at Edward S. Marcus High School;
b. To encourage good sportsmanship towards the officials, the opposing team, and the visitors at all athletic events;
c. To aid in projects presented by the Club, coaches, and school administration that will enhance the girls’ volleyball program; and,
d. To aid in promoting the value of participation in the girls’ athletic program.
Section 2. The organization is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future Federal tax code (hereinafter “Internal Revenue Code”).
ARTICLE IV: Basic Policies
The following are basic policies of the Lady Marauder Volleyball Booster Club:
Section 1. The organization shall be noncommercial, nonsectarian, and nonpartisan.
Section 2. The name of the organization or the name of its affiliated school shall not be used to endorse or promote a commercial concern or in connection with any partisan interest or for any purpose not appropriately related to promotion of the purpose(s) of the organization.
Section 3. The organization shall not – directly or indirectly – participate or intervene (in any way, including the publishing or distribution of statements) in any political campaign on behalf of, or in opposition to, any candidate for public office.
Section 4. This organization shall not use any EIN (tax number) other than its own. The EIN for the Lewisville ISD is not to be used by any booster club for any purpose whatsoever.
Section 5. This organization shall secure a sales tax permit from the Texas Comptroller’s office and shall display the permit in accordance with applicable law.
Section 6. No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, directors, trustees, officers or other private persons except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof.
Section 7. This organization shall prohibit voting by proxy.
Section 8. No part of the membership roster of this organization shall be sold to any entity or exchanged for any services or products without the approval of the majority of the general membership.
Section 9. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (i) by an organization exempt from Federal income tax under Section 501(c)(3) of the Internal Revenue Code, or (ii) by an organization, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code.
Section 10. Upon the dissolution of this organization:
a. After paying or adequately providing for the debts and obligations of the organization, the remaining assets shall be distributed to one or more nonprofit funds, foundations, or organizations which have established their tax exempt status under Section 501(c)(3) of the Internal Revenue Code;
b. Shall cease and desist from the further use of any name that implies or connotes association with a Lewisville ISD school; and,
c. Carry out promptly, under the supervision of the LISD sponsor or his designee, all proceedings necessary or desirable for the purpose of dissolving this organization.
Section 11. This organization shall keep such permanent books of account and records as shall be sufficient to establish the items of gross income, receipts, and disbursements of the organization. Such books of account and records shall at all reasonable times be open to inspection by its members.
Section 12. Only members who have paid dues for the current membership year (school year) may participate in the business of that organization.
ARTICLE V: Members and Dues
Section 1. Membership in this organization shall be made available without regard to race, color, creed, or national origin, nor in conflict with the provisions of the UIL.
Section 2. A family’s paid membership dues allow membership in the organization from August to July.
Section 3. Upon payment of annual dues, a family shall have membership in the organization for one (1) year.
Section 4. The payment of annual dues shall be waived for all Marcus High School coaches of girls’ volleyball.
Section 5. This organization shall sustain a yearly membership total of at least twenty (20) members to remain an active booster club on the Edward S. Marcus High School campus.
ARTICLE VI: Officers and Their Election
Section 1. Each officer must be a member of this organization.
Section 2. No officer shall be married to another officer. No officer may be a sibling of another officer. No officer shall be a signer for any checks that are payable to any of his family members.
Section 3. Officers and their election:
a. The officers of this organization shall consist of a President, Vice President, Secretary, Treasurer, Membership Chair, Fundraising Chair, Concessions Chair, Spirit Chair, Program Chair, Kick-Off & Banquet Chair, Webmaster Chair, and Video Chair.
b. Officers shall be elected by ballot in the month of February. However, if there is but one nominee for an office, election for that office shall be by voice vote. Elections shall be by plurality.
c. An individual must be a member prior to taking office.
d. Officers shall assume their official duties in April after their election, and shall serve a term of one year, April 1 through March 31 of the following year.
e. No officer shall serve in the same office for more than two consecutive terms. One who has served more than one-half of a term shall be credited with having served that term.
Section 4. Nominating Committee:
a. There may be a Nominating Committee elected by the Executive Board one month prior to the election of officers. Elections shall be by plurality. The committee shall be composed of at least three (3) members. One (1) alternate may be elected to serve in the event a member is unable to serve. The Committee shall elect its own chairman immediately following their election.
b. The Nominating Committee shall nominate an eligible person for each office to be filled and report its nominees at the regular meeting in February, at which time additional nominations may be made from the floor. The Nominating Committee report shall be publicized to the local unit membership through regular publicity channels at least seven (7) days before the election meeting.
c. Only those persons who have signified their consent to serve if elected shall be nominated for or elected to such office.
d. No member shall automatically serve on this Committee because of his office in the organization or position in the school system.
e. The sponsor shall not serve as a member of this Committee, nor shall they appoint any member of the Committee.
Section 5. Vacancies:
a. A vacancy occurring in any elected office shall be filled for the unexpired term by a person elected by a majority vote of the Executive Board, notice of such election having been given.
b. In case a vacancy occurs in the office of President, the Aide to the President shall serve notice to the Executive Board of the election.
Section 6. Reason to remove:
By two-thirds (2/3) vote of the Executive Board, an officer or chair shall be removed from office for failure to perform duties, criminal misconduct, or unethical behavior in the organization’s business.
ARTICLE VII: Duties of Officers
Section 1. The President shall:
a. Coordinate the work of the officers and committees of the organization;
b. Confirm that a quorum is established before conducting any business at any meeting of the organization;
c. Preside at all meetings of the organization;
d. Appoint a Chair of any special committee, subject to the approval of the Executive Board;
e. Be authorized to sign on bank accounts (two of three authorized signatures shall be required on all checks);
f. Call a meeting of the newly elected officers within thirty (30) days after the election meeting for the purpose of approving appointments of standing committee chairmen and such other business as becomes necessary;
g. Be a member ex-officio of all committees except the Nominating and Audit committees;
h. Submit a copy of its bylaws and standing rules to the Edward S. Marcus High School principal;
i. Submit to the LISD Accounting office and school principal any forms required by Lewisville ISD;
j. Perform such other duties as may be prescribed in these bylaws or assigned by the organization.
Section 2. The Vice President shall:
a. Act as aide-to-the-president, and
b. Preside in the absence of the president, and
c. Perform any other duties as assigned by the President of this organization
Section 3. The Treasurer shall:
a. Have custody of all the funds of the organization;
b. Keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts, and canceled checks for five years;
c. Make disbursements in accordance with the budget adopted by the organization;
d. Sign on bank accounts (two of three authorized signatures shall be required on all checks);
e. Present a financial report, both written and verbal, at every meeting of the unit and as requested by the Executive Board or the organization;
f. Make a full report at the annual meeting;
g. Be responsible for the maintenance of such books of account and records as conform to the requirements of Article V, Section 4 of these bylaws;
h. Submit books to the Audit Committee as requested;
i. Preside over meetings in the absence of the President; and, Vice President
j. Perform any other duties as assigned by the President of this organization.
The Treasurer shall also serve as the Scholarship Committee liaison to the sponsor.
Section 4. The Secretary shall:
a. Act as Aide to the President;
b. Record the minutes of all meetings of the organization;
c. Maintain a compilation of the organization’s minutes;
d. Be responsible for correspondence;
e. Be authorized to sign on bank accounts (two of three authorized signatures shall be required on all checks);
f. Maintain and keep a current copy of the bylaws;
g. Keep a current membership list;
h. Coordinate dates and locations for all Booster Club meetings and functions with school administration;
i. Preside over meetings in the absence of the President, Vice President, and Treasurer; and,
j. Perform any other duties as assigned by the President of this organization.
Section 5. The Membership Chair shall:
a. Be responsible for the membership of the organization;
b. Maintain a membership list for membership records;
c. Provide compiled membership lists (including e-mail addresses and phone numbers) to the President, Secretary, and Treasurer; and,
d. Perform any other duties as assigned by the President of this organization.
Section 6. The Fundraising Chair shall:
a. Be responsible for all fundraising activities of the organization;
b. Plan and execute the various events that are designed to fund the planned expenditures in the budget; and,
c. Perform any other duties as assigned by the President of this organization.
The Fundraising Chair shall report to the Treasurer of this organization.
Section 7. The Concessions Chair shall:
a. Be responsible for organizing volunteers to help work concessions at all home games and any special events;
b. Assure proper inventory of concession items is maintained;
c. Assure proper accounting of all monies received;
d. Recruit any assistance necessary to accomplish these tasks; and,
e. Perform any other duties as assigned by the President of this organization.
Section 8. The Spirit Chair shall:
a. Work closely with coaches and parents to promote a sense of pride and camaraderie within the teams;
b. Develop ideas that promote the annual theme of the program and implement these with the help of volunteers (i.e., locker room decorations);
c. Coordinate participation in the annual fall Homecoming parade;
d. Organize any activities in support of an annual ‘Pink Out’ event (if held);
e. Select spirit items and organize the sale of these items;
f. Recruit any assistance necessary to accomplish these tasks; and,
g. Perform any other duties as assigned by the President of this organization.
Section 9. The Program Chair shall:
a. Be responsible for the development of the annual Lady Marauder Volleyball program;
b. Coordinate the team and individual player pictures, and any annual theme pictures;
c. Secure advertisements from the membership and collect funds for those advertisements;
d. Coordinate the printing of the program and its final distribution;
e. Recruit any assistance necessary to accomplish these tasks; and,
f. Perform any other duties as assigned by the President of this organization.
Section 10. The Kick-Off and Banquet Chair shall:
a. Make all necessary arrangements for the annual Kick-Off event held in August;
b. Make all necessary arrangements for the annual Awards Banquet;
c. Make all necessary arrangements for Senior Night celebration
d. Recruit from the membership any volunteers necessary to assist with these events; and,
e. Perform any other duties as assigned by the President of this organization.
Section 11. The Webmaster Chair shall:
a. Be responsible for the design and layout of the Lady Marauder volleyball website;
b. Gather, enter, and maintain current, accurate data on the website;
c. Promote the Lady Marauder volleyball program through the website;
d. Be responsible for using budgeted monies to purchase web space and maintaining the website software.
Section 12. The Video Chair shall:
a. Be responsible for preparing and presenting the end-of-year video that is shown at the annual Awards Banquet;
b. Solicit and utilize resources (pictures, video, etc.) from all teams so that there is comparable representation in the video.
c. Coordinate team photographers
d. Ensure pictures and/or videos are captured at major program events
Section 13. All officers shall:
a. Attend all meetings of the organization;
b. Perform the duties outlined in these bylaws and those assigned from time to time; and,
e. Deliver to their successors or the President all official materials within fifteen (15) days following the date at which their successors assume their duties.
ARTICLE VIII: Duties of Sponsor
Section 1. The sponsor of the organization shall not be a member or have voting privileges on the Executive Board.
ARTICLE IX: Meetings
Section 1. This organization shall hold a minimum of three (3) meetings a year.
a. Regular meeting dates will be established by the Executive Board at the first meeting of the year. Time and dates will be announced to the membership at its first meeting of the year. Five (5) days’ notice shall be given if a change of date is needed.
b. The regular meeting held in January shall be the election meeting.
c. The annual meeting in August shall be for the purpose of receiving reports of officers, committees, and chairs and for any other necessary business.
Section 2. Special meetings of the organization may be called by the President or by a majority of the Executive Board, at least three (3) days’ notice having been given.
Section 3. Ten (10) members shall constitute a quorum for the transaction of business in any meeting of this organization.
ARTICLE X: Executive Board
Section 1. The Executive Board shall consist of the officers of the organization and the chairs of the standing committees.
Section 2. The sponsor of the organization shall not be a member nor have voting privileges on the Executive Board but shall attend board meetings.
Section 3. A member shall not serve as an officer or chair of the organization’s Executive Board while serving as a paid employee of or, having purchasing contracts with the organization.
Section 4. The duties of the Executive Board shall be to:
a. Transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization;
b. Present a report at the regular meetings of the organization;
c. Appoint an Audit Committee consisting of not less than three (3) members, who are not authorized signers, at least thirty (30) days before the annual meeting, to audit the treasurer’s accounts;
d. Create standing and special committees;
e. Fill vacancies of officers and chairs;
f. Prepare and submit a budget for the year to the organization for adoption;
g. Approve routine bills within the limits of the budget; and
h. Ensure that the organization, through its practices and policies, does not violate such rules and regulations that govern UIL.
Section 5. Meetings:
a. Regular meetings of the Executive Board shall be held prior to each regular organization meeting, the time to be fixed by the board at its first meeting of the year.
b. A majority of the Executive Board members shall constitute a quorum.
c. Special meetings of the Executive Board may be called by the President or by a majority of the members of the board, at least three (3) days’ notice being given.
ARTICLE XI: Standing and Special Committees
Section 1. Only members of the organization shall be eligible to serve in any elective or appointive position.
Section 2. The Executive Board may create such standing and special committees as it may deem necessary to carry on the work of the organization. The term of each chairman shall be one (1) year or until the selection of a successor.
Section 3. The newly elected President shall call a meeting of the incoming officers within thirty (30) days after the election for the purpose of approving standing committee chairs and such other business as becomes necessary.
Section 4. No chair shall serve in the same office for more than two consecutive terms. One who has served more than one-half of a term shall be credited with having served that term.
Section 5. All standing committee chairs shall deliver to their successors or the President all official materials within fifteen (15) days following the date at which their successors assume their duties.
Section 6. The President shall be a member ex-officio of all committees except the Nominating and Audit Committees.
Section 7. The quorum of any committee shall be a majority of its members.
ARTICLE XII: Fiscal Year
Section 1. The fiscal year of this organization shall begin April 1 and end March 31.
Section 2. An Audit Committee consisting of not less than three (3) members, who are not authorized signers, shall be appointed by the Executive Board at least thirty (30) days before the last meeting of the year.
Section 3. The Audit Committee report shall be adopted by the organization.
ARTICLE XIII: Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the organization in all cases in which they are applicable and in which they are not in conflict with these bylaws, or the articles of incorporation.
ARTICLE XIV: Amendments
Section 1. These bylaws may be amended at any meeting of the organization, provided a quorum is present, by two-thirds (2/3) vote of the members present and voting. Notice of the proposed amendment shall have been given at the previous regular meeting or twenty (20) days prior to the meeting at which the amendment is voted upon. Each amendment to the bylaws shall be provided to the membership through the regular publicity channels at least twenty (20) days prior to the meeting at which the amendment is voted upon or at the previous regular meeting.
Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a two-thirds (2/3) vote of the Executive Board. The requirement for adoption of a revised set of bylaws shall be the same as in the case of an amendment.
Section 3. After adoption by a two-thirds (2/3) vote at a meeting of the organization, a copy of bylaws (and Standing Rules) as amended or revised and dated shall be sent to the campus principal.
Section 4. This organization shall review and if necessary amend its bylaws at least every three (3) years.
APPROVED March 21, 2018